8 Factors to Consider When Looking for a Wedding Venue

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One of the most important parts of wedding planning is finding a wedding venue. But how do you choose the perfect place for your big day? After all, this is the location for one of the most important days you’ll remember for the rest of your life. It’s got to be as spectacular as your love. 

You can hire professionals who can guide you through how to choose a wedding venue. You can get recommendations from people you know or tour locations you are already familiar with. You can even search online for popular venues. 

Well, there are some important factors to consider when making such an important decision. But finding a wedding venue doesn’t have to be stressful when you know what to look for. Here are 8 factors to consider when choosing where to say “I Do.”

1. Guest List

Whatever wedding venue you pick, you have to make sure it will work for the guests you plan to invite. 

The most obvious factor is the number of guests. If you want to celebrate with everyone you and your partner have ever known, you are probably going to have to look at large-scale outdoor wedding venues. Whereas a more intimate wedding with just close friends and family may not require as much space or services. 

But the number of guests is just one aspect of wedding planning that is part of finding the perfect venue. It can also be helpful to research the accessibility of a venue in comparison to the individuals on your guest list. For instance, if it is essential for your octogenarian grandparents to attend your wedding, it might not be feasible to ask them to hike to a stunning meadow in the mountains, no matter how beautiful it may be. 

2. Aesthetic

Many people begin wedding planning by choosing a theme or aesthetic that will help tie everything together. This may not apply to all weddings, but if you are particular about the appearance or vibe of your wedding celebration, making those decisions early on in the planning process can be extremely helpful in the search. 

When you visit a potential wedding venue, it is important to ask if there are any stipulations to making adjustments or additions to the space. Some places may limit the amount of lighting or landscaping that can be altered or require additional payment for special requests.

3. Price & Deposit

While some may say you can’t put a price on love, there is definitely the price of a venue to consider when choosing where to get married. Each venue may approach pricing differently, so be sure to get accurate pricing before you put down a deposit. 

Speaking of a deposit, this can also be a factor in finding a wedding venue. If you plan to save up and pay the majority of the cost closer to the big day, that could limit your choices and possibly eliminate the outdoor wedding venue you were previously eyeing that requires a large, non-refundable deposit at the time of booking. 

Depending on the time of year or even day of the week you decide to tie the knot, the price may vary for any given wedding venue. Some may quote an all-inclusive price, and some may have a selection of packages or tiered options to choose from to fit your budget. Overall, it is essential to understand what you are paying for and whether that is in your price range. 

4. Services

Along with the pricing of a specific wedding venue usually comes a detailed list of services that are provided by the business. For example, there are venues that offer table settings and seating as part of the rental cost, while some require a third party to design and provide that service.  

There are many wedding planning checklists available to use as resources that can help you remember more specific details like this to ask about during the process of finding a wedding venue

5. Vendors

Before you book a venue, you may also want to consider which vendors you want to supply elements such as a wedding cake or flowers. If you are dead set on having your best friend make your bouquet and boutonnieres, you’ll want to discuss with the event coordinator to make sure that is allowed at that particular venue.

Many venues develop exclusive contracts with local vendors, so you may be required to go through a specific caterer or florist as part of the contract or agreement. This may not be a deal breaker, but it is something that is a possible part of how to choose a wedding venue.  

6. Activities

For some couples, dancing is an absolute necessity for a reception and that means a large dance floor and space for a DJ. Other couples may want to forego the dance floor altogether and opt for more unique activities like croquet or other garden games that require outdoor wedding venues

Whatever fun you have planned, you will want to make sure that the venue can facilitate it. 

7. Parking

An often overlooked part of wedding planning is parking. Whether you choose to hire a valet parking service or have guests self-park, you will need to make sure there is enough parking for the number of guests you are inviting. This may be a service you can negotiate with the venue, or it may be a limitation that requires creative solutions. Either way, parking is just one of many factors to consider.

8. Accommodations

When considering how to choose a wedding venue, it is also important to consider whether or not your guests will require accommodations in order to attend. Choosing a destination wedding or inviting a large number of guests from out of state may mean you also need to coordinate places for people to stay. 

Luckily, many wedding venues are also hotels, inns, or resorts or are connected to hospitality businesses and can help with these efforts with recommendations or offer preferences for your guests.  

Tie the Knot at Peach Grove House

If you are looking for the perfect wedding venue, look no further than Peach Grove House. This historic estate is located less than an hour’s drive from New York City in the charming town of Warwick, New York, and provides beautiful views of the Hudson Valley with elegance and sophistication for any ceremony or reception. 

For more information on how we can help make all your wedding venue dreams come true or to book a romantic weekend getaway, contact us today!

peach grove house is the perfect destination

For a memorable event, a stunning wedding, or a relaxing and romantic getaway.

But don’t just take our word for it — plan a visit today to see how wonderful Peach Grove House truly is.


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